Graduation is a milestone worth celebrating! Bring together loved ones to honor your graduate’s exciting new chapter. Planning a graduation party can feel like a big undertaking, but don’t worry! A Classic is here to help you simplify the process. We’ve assisted countless families with their graduation celebrations and have put together a handy planning guide.
Start Early! Secure your rental choices and get those invitations out by planning ahead – we recommend beginning in February. With May quickly approaching, early planning is key.
Set Your Budget: Determine how much you’d like to allocate for rentals, food, decorations, invitations, and any unexpected expenses.
Get Creative! Now for the fun part: choose your party theme, color scheme, and decor. Many opt for the graduate’s high school or future college colors. If you prefer a classic look, a black, white, and gold palette always looks elegant and offers plenty of decorating options.
Essential Elements for a Successful Graduation Party:
- Guest Seating:
- Choose between round or rectangular tables based on preference (round tables encourage interaction).
- A common setup is four 5′ round tables, seating 8 guests each.
- Include cocktail tables for mingling after meals.
- Ancillary Tables:
- Utilize rectangular tables for food, desserts, beverages, and display items (photos, collages).
- Tent:
- A tent provides shade and weather protection.
- Recommended sizes: 20’x20′ (up to 40 guests) or 20’x30′ (up to 60 guests) frame tents.
- Reserve tents 3-4 months in advance due to limited availability.
- Linens:
- Enhance the party’s aesthetic with linens.
- Options: Halfway drop or full-length linens.
- Polyester is a popular and durable fabric choice.
- Select colors to match school or desired themes.
- Catering/Food:
- Engage a caterer or plan a self-catered menu.
- Rent necessary serving equipment (bowls, trays, utensils).
- Professional Services:
- Contact florists, bakers, and event planners in advance.
- Professional services streamline planning and add special touches.
With these tips in mind, you’re well on your way to throwing a memorable graduation celebration. Don’t wait until the last minute – start planning early to secure your ideal tent and party rentals. To get started, simply fill out our tent request form on our website or give us a call at 317.251.7368. We’re here to help you create a graduation party that your graduate and guests will cherish for years to come!
